Why Take Time to Make Time? Finding Procurement Solutions

Time flies when we have fun. It is unbelievable how quickly time passes. Reality is that time flies – notwithstanding. It is how we choose to experience time that makes the difference. Whether we experience the seconds ticking by slowly or flying past at a million miles, we all have the same 1000 milliseconds in a second.  In a day we all have the same 86,400 seconds, 1440 minutes or 24 hours.  It is how we value our time that determines what we make of our time. It makes the difference from being busy for the sake of being busy to being effective and achieving results.  Why take time to make time – finding procurement solutions?

Why do we experience time differently from one person to another person?

Why do we sometimes feel as if we have conquered the world in a moment and at other times as if we don’t have enough time and cannot do it all?

Why and Why Not

For me as usual, it starts with “why” and “why not”. (My mum would not be surprised, she always says my first word was “why” and I have never stopped since!)

In understanding the “why”, we create the experience of either time flying by having fun and getting things done or time dragging by slowly and the to-do list growing. I have seen so many blogs on whether we should (or not) spend the time to set New Year’s resolutions. Whether we do it or not, is a personal choice.

Is it is really about New Year’s resolutions? Or is it about prioritising time on an ongoing basis?  Not only when the clock strikes at midnight at the end of a year?

The reality is that with all the innovation, disruption, big data, all other buzzes happening, no one has been able to physically create more time.  We all still have the same 86,400 seconds in a day. Yes, we can find solutions to become more effective. We cannot create, buy or make more time.

We cannot bottle time and save it up for later. That is why we have to take time to make time.

Is it possible to bottle time?Every second we waste or fill with useless clutter, is a second that will not return.  We can however free up time by removing the clutter. Isn’t that in a way finding bottled time?

Another saying – times are changing.  Change is a constant; change is consistent.  Everyone has to do more with less. We can see the flow-on effect in the productivity improvements that many businesses are trying to implement. Less people, more work, less time, greater expectations.

Yet, we do not take the time to remove the clutter that fills our days.

We don’t remove unnecessary processes and transactions. We pile more on and expect people to be more productive! Many transactions and processes in the workplace fall in the category of time clutter. It certainly does not deliver results.

The same in procurement – all too often we hide behind the clutter of transactions and processes. We put up gates and slow down the process rather than pave the way. We waste time instead of focusing on making the most of the time we have to find procurement solutions.

Time to Waste

Not only can we not bottle time, but if we are not very selective with our time, we will allow others to waste it for us through the choices we make and the company we keep. Again in procurement we often hide behind procurement clutter and inflict this clutter on the rest of the organisation.  Instead we should take the time to work out what the problem really is and what the right procurement solutions are.  Strangely enough, the time that we will then spend on paperwork will be greatly diminished because every body will be on the same page and the same clock. It will free up time to focus on the areas where we can make a change.

Time for Procurement Solutions

It has not been until I became procurement consultant, that I realised how much procurement is disliked.

It started sinking in after the first few times when my clients were telling me that I was different and not at all like “those procurement people”. It is nice to work with me.

It took me time to understand what my clients were talking about, because it has not been the way I operate nor has it been the culture that I create in the teams I managed and work with.

The reason why?

Because we achieve results and outcomes when we take the time to listen, to ask questions (tip – why is a really great question to ask) and make time to understand our clients’ world. Only upon understanding our clients’ world, can we come up with a procurement solution that will work for the client.  Once you develop a client based solution, process and procedure flow smoothly.  More importantly, I free up time clutter not only for my client but also for me. (And these days I need time to do kick-ass blogs, social media like a good consultant should).

6 Time Management Tips for Finding Procurement Solutions

Things that matter most - time

  1. We always can choose – we don’t “have to” do anything.  Even “have to’s” are our choice. Don’t hide behind the clutter of “have to”.
  2. Time is precious and we should spend it on what is important, will add value and/or deliver results – both on a personal as well as a business level.
  3. We should be ruthless in say NO to the things that are not important.
  4. We should use time to communicate and connect effectively. Build lasting relationships through listening.
  5. We should make sure we are not busy for the sake of being busy – we waste our time in doing so. Focus our time efforts in the areas where we will achieve results.
  6. Invest in self-time – really “de-plug” from the things that make us lose focus. When we plug into the world again, we will be able to see what is and what is not important.

Disruption – Finding Procurement Solutions

As with my article on disruption in procurement, my aim is to create a procurement disruption of my own in order to empower more businesses to go from from procurement clutter to delivering results, finding savings and procurement solutions.

Make every second count and find ways to bottle time.

How great that 2016 is a leap year and we will have one extra day! A whole 24 hours, 1440 minutes or 86400 seconds extra in 2016!

What are you going to do with it?  I look forward to hearing how you plan to take time to make time!

Have a great day!
Celia Jordaan


 

About Celia:

Celia Jordaan is procurement and risk consultant at Ichiban Commercial Solutions, Perth Western Australia. With over 20 years experience, Celia has worked in different countries, locations and cultures in the areas of procurement, supply chain, contract management, law and risk. She has also worked in the area of risk management, contractor management and safety.

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