5 Tips to Finding Tenders: Tender Search and Matching Opportunities

Sharna Collard - Kooya Consulting
Sharna Collard – Kooya Consultancy: Third Space to bridge the Gap
August 17, 2016
The Journey of Success
The Journey of Success or the Success of the Journey?
September 1, 2016

5 Tips to Finding Tenders: Tender Search and Matching Opportunities

tender search

5 Tips to Finding Tenders: Searching and Matching Your Best Tendering Opportunities

Finding the tenders that are right for you, can be a very time consuming activity. Tender searching takes lots of time. Here are my five tips to finding tenders as well as a practical review of my tender search provider, Australian Tenders, to help you find the tenders that are right for you.

Once you include tenders as part of your business strategy for business growth, it is important to find the right available opportunities that will work for your business. Tender searching is the first step in finding these opportunities.

When you start your search, you will be amazed how many tendering opportunities are available where you can register for free.

However, signing up for every tendering opportunity quickly fills your inbox with daily emails. It becomes hard to keep up with all the tendering updates.

Sometimes it can feel as if you are trying to find a needle in a haystack!

Also, you cannot find all opportunities on-line. Even these days, many places still advertise either on their own websites or even in newspapers.

Tips to Finding Tenders

Tip No 1 – Time: Work out how much time you want to allow for your tender search

Work out your time and resources and align your search with it.

Analysing tenders is difficult enough.

As we all know, time is money. You do not want to be wasting time especially in a competitive industry.

Tip No 2 – Finding Opportunities: Cast your tender search net wide

You cast your tender search net wide until you know where you want to focus your attention or whether tendering is really best for your business.

Tip No 3 – Signing up: Be careful not to sign away your life

Be careful not to sign away your life or pay the proverbial “arm and a leg”. Many tender search companies will convince you to sign up for a minimum of 12 months.  Once you have signed up, you cannot get out of your subscription until your sign-up period is done.

Furthermore beware the agents that try and force to make an immediate decision. Only you can decide what is the best strategy for your business or what fits your budget.

Tip No 4 – Market Scanning: Remember your tender search is only the first step

Online Tender search providers are not bid writers/tender writers.  They find the opportunity and make sure that it gets into your inbox as soon as it becomes available.

Finding tenders is the first initial step to your tendering process. The next step will be for you to  register your interest and then prepare your submission or outsource your tender writing.

Tender search companies provide the first stepping stone in your search and they do the market scanning for you.

Why do market scanning?

  • Before you respond to tenders, you need to identify available opportunities and markets.
  • It is important to ensure you can quickly identify the most appropriate sources of tender information.
  • Knowing what opportunities are available can provide a huge advantage over your competitors.

Tip No 5 – Price: Understand Value for Money

Value for Money is so much more than just the price. But price makes a difference.

When you decide to outsource your tender searches, you want to be assured that:

  • you are paying the best market price that will get you the right opportunities and
  • that you will have a good chance of returning value on your monthly or annual investment.

Outsourcing tender searching, provide you the opportunity to find you tender opportunities in a time effective manner. You get access to tendering opportunities that that you cannot otherwise find unless you spend a lot of time doing your own paper based and online searching.

Using a tender search provider should allow you an opportunity to explore the market and to work out whether tendering is part of your business growth strategy.

Tips for Finding Tenders: Australian Tenders

Ichiban Commercial Solutions uses Australian Tenders  – real people, providing a personable, friendly and very professional service. Australian Tenders adds value to my business and supports my business strategy for growth.

Using my five tips for finding tenders, this is how I find my tender search opportunities through Australian Tenders:

Tip No 1: Time

Australian Tenders save me lots of time as they have the resources, tools and technology available to source, search and aggregate tenders in one  simple to use location.

In conjunction with Australian Tenders, I set my search criteria and now find the right emails pop into my inbox when the right tender opportunity arrives.  In my line of service, tenders can be hidden in various places  and Australian Tenders do the hard work for me, saving me valuable time.

It is incredibly easy to set up your tendering profile with Australian Tenders.

Tip No 2: Finding tender opportunities

Australian Tenders source tenders from all different sources (Government/Councils and Private tenders from local newspapers to online dedicated tender portals). They are the best tendering aggregators, combining all tenders in one easy to find spot.

Therefore I know, that the right opportunities will find their way into my inbox.

They have a 24/7 online search capability and research tender from Monday to Saturday, ahead of the other tender search companies.  They make daily updates to their website.

You find the tender notifications at the right time in your inbox.

Tip No 3: Signing up

What I really like about Australian Tenders and one of the reasons why I often tell people about Australian Tenders, is because they do not sign you up for a lifetime.  They do not place pressure on you to sign up on the spot either.

No – their sign up period and payment periods are for three months at a time.

For example, if you have a seasonal requirement, you can choose not to sign up for a particular quarter. It also works well when you want to spread your wings and work out if tenders are for you.

I have experienced with some of my clients who tried to cancel their 12 month contract, that they have gone through a world of pain and could not escape the arm and leg situation.

A three month commitment allows you the flexibility to be in the game or not without losing an arm and a leg.

Australian Tenders certainly provide you that flexibility.

Tip No 4: Market Scanning

Tender search providers are not tender/bid writers. They:

  • are the first step in finding tender opportunities.
  • do the market scanning for you.
  • match your business with the right opportunities.

You have to take the next step, register your interest in the tender and submit a response.

Another great thing about Australian Tenders, is that not only do they do the market scanning for you but they also provide full access to all tenders, subcontracts and awarded contract information.  It gives you the opportunity to work out:

  • who your competitors are,
  • what types of contracts are awarded and
  • at what contract price.

Tip No 5: Value for Money

Searching for tenders is only the first step in the process of finding the right business opportunities, the cost of outsourcing your tender searches, thus have to be reasonable and provide you with value for money. I looked at a number of tender search providers before signing up to Australian Tenders; I found the other tender search providers:

  • are substantially more expensive,
  • provide the same information, if not less and
  • require a longer sign up period.

Australian Tenders:

  • only cost you less than $100 per quarter where the other providers are substantially more expensive,
  • gives you the option to sign you up for 3 months at a time and make you pay for three months, where the other providers often require a 12 month sign up and
  • the information is accurate and appropriate for my business, where some of the example provided by other providers were not at all related to my business.

I can furthermore easily change my search criteria.  When I get stuck on anything, I call Australian Tenders and they provide a friendly, personable and professional service.

I do not feel as if they are doing my business a favour by helping me!

Also, at less than $400 per year and using my 10X return on investment philosophy – therefore, I only really need to win one tender of $4000 to justify the return on investment. How easy is that?

In a nutshell, Australian Tenders provide real value for money service to Ichiban Commercial Solutions!

Ultimately, Australian Tenders:

  • saves time by aggregating the searching and matching of business opportunities in one handy location;
  • find tendering opportunities that are right for my business and send it straight into my inbox
  • allows flexibility to sign on/off if required
  • do the market scanning for my business
  • provide value for money service.

Australian Tenders save me from having to feel as if I have to find a needle in a haystack!

Or even better, when I am looking for that needle in a haystack opportunity, they have the systems, resources and technology to find it!

When you utilise Ichiban Commercial Solutions as your tender consultant – you receive discounted rates with Australian Tenders. Up to 25% OFF. Contact us now to find out more.

Questions to ask tender search providers when considering outsourcing your tender searching:

  1. How do you find and match tendering opportunities?
  2. How often do you update your database?
  3. Do you search and scan opportunities on a 24/7 basis?
  4. Do you keep contract award/subcontracting information?
  5. How easy is it to set up profile and change my profile?
  6. What is the minimum sign up period?
  7. Can I terminate my subscription at any stage? Is there a termination period?
  8. What is your monthly fee?
  9. Is the subscription set per category or industry and does it increase it you increase your search categories?
  10. How do you provide value for money?

You believe you can win.

Therefore, find a tender search provider that ultimately matches the right opportunities for you!

Find a provider that makes the tender searches easy and that helps you find the needle in the haystack opportunities!

Contact details for Australian Tenders:

Phone: 1300 532 257
Email: support@australiantenders.com.au

Website: https://www.australiantenders.com.au

Do you have questions about our tips for finding tenders or bid writing/tender writing?

Please feel free to contact us for more information.

We provide an one hour free consultation (phone/skype or Perth Metro) with more handy tips on finding tenders.

To book your free consultation, please contact Celia:

Mobile +61(0)439518910

Email: Celia@IchibanCommercialSolutions.com.au

Have a great day!

Celia Jordaan

You can also download a PDF of our infographic below on our Free Resources page.

Tender Search tips